Employer: UNDP
Location: South Sudan
Background
UN field personnel are exposed to various health and security hazards that may result in disease; psychological trauma and life threatening injuries. Dedicated, effective primary health, occupational health and emergency medical services may mitigate negative outcomes of trauma, injuries and health complications providing better chances for saving lives as well as for faster and better recovery.
The UN Clinic Physician is part of the UN common services of the UN country team in (duty station) and administered by UNDP. UN Clinic Physician-back stopper will attend to the UN Clinic on a part- time basis and provide medical services to staff members and their dependents. In addition, he/she
will facilitate for medical evacuations and cooperate with headquarter offices on all related matters. UN Clinic Physician- Backstopper, is responsible assisting the UN Clinic physicians for the day to day running of the UN Clinic as required. UN Physician -Backstopper will also be responsible for medical examinations of staff, a responsibility he/she will share with other designated UN Physicians. The UN Clinics operate, with regard to technical matters only, under the general supervision of the UN Medical Director and with UNDP on regards of all administrative matters.
The UN Clinic Physician will provide clinical services including medical consultations and emergency care, and supervise the work of the medical staff (including nurses, lab technician and pharmacist). The incumbent will promote proactive occupational health policies and best practices and procedures in collaboration with the UN clinic physicians (UNVs and the Health Manager). This will include outreach to staff and dependents in the areas of preventative health. The Clinic doctor is expected to take part in the HIV activities in the UN work place as outlined in UN Cares and UN Plus. S/he is part of the emergency response team and will as such work closely with DSS in implementing case-vac and mass casualty response.
Duties and Responsibilities
Summary of key functions:
Clinical Duties;
Medical Reporting duties
Coordination of UN Cares activities;
Emergency medical response.
Clinical Duties:
Attend the United Nations Clinic on a full time basis;
Respond to acute emergencies in line with international protocols such as advanced trauma life support management and advanced cardiac life support. or Pre Hospital Trauma life support;
Be able to do triage and primary stabilization;
Undertake day-to-day clinical duties, e.g. walk-in clinic, pre-placement and periodic medical examinations and immunizations;
Provide health education;
Participate in addressing work environment and occupational health issues;
Undertake medical examinations for UNDP and UN Agencies international and local staff and dependents;
Diagnose and recommend treatment to all staff visiting the Clinic on a daily basis;
Undertake house calls when required;
Responsible for entry and periodic medical examinations for United Nations staff members who choose to use the UN Clinic for their examinations.
Medical Administrative Duties:
Liaise with other dispensaries, host-nation medical facilities and medical facilities abroad to coordinate medical evacuations;
Follow the United Nations established policies and procedures regarding medical clearances, sick leave and medical evacuations;.
Recommend medical evacuation upon assessment to the RR of UN Agencies, Funds and Programmes (the doctor will provide due recommendations as the medical expert, submit evacuation request to UN medical Director for authorization and facilitate medical evacuations of UN staff and their dependents);
Responsible for all paper work and reporting procedures for medical evacuations in line with UN Rules and procedures.
Ensure proper follow up on all cases:
Application of terms of reference in UNDP POPP for rules and regulations regarding UN Clinic operations;
Assist the UN clinic team in establishing good relations with reliable hospitals, private medical facilities and blood banks and local physicians.
Keep constant contact with the United Nations Designated Examining Physicians to facilitate their availability as and when required;
Ensure that proper medical records are kept.
Recommend procurement of vaccines, medical supplies and equipment as noted.
Supervisory Administration:
Responsible for the supervision and distribution of work for the nurse(s) and other staff of the UN Clinic including the lab technician.
Coordination of UN Cares Activities:
Planning and organization of training of focal points and peer educator
Conducting an education and information campaign.
Impact of Results
The key results have an impact on the general well-being of all UN staff in at the duty station. They relate to the medical assessment of cases and on the suggested course of treatment, referral, etc. The services rendered and the decisions taken can have a direct and vital effect sound physical and mental health of UN staff at the duty station.
Competencies
Professionalism:
Knowledge of clinical, occupational and tropical/travel medicine;
Formal training in CPR and, preferably in BCLS and ACLS or equivalent emergency medical care;
Shows pride in work and in achievements;
Demonstrates professional competence and mastery of subject matter;
Is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
Is motivated by professional rather than personal concerns;
Shows persistence when faced with difficult problems or challenges;
Remains calm in stressful situations;
Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication:
Speaks and writes clearly and effectively;
Listens to others, correctly interprets messages from others and responds appropriately, asks questions to clarify, and exhibits interest in having two-way communication;
Tailors language, tone, style and format to match audience;
Demonstrates openness in sharing information and keeping people informed.
Teamwork:
Works collaboratively with colleagues to achieve organizational goals;
Solicits input by genuinely valuing others’ ideas and expertise;
Willing to learn from others, places team agenda before personal agenda;
Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning & Organizing:
Develops clear goals that are consistent with agreed strategies;
Identifies priority activities and assignments;
Adjusts priorities as required;
Allocates appropriate amount of time and resources for completing work;
Foresees risks and allows for contingencies when planning;
Monitors and adjusts plans and actions as necessary, uses time efficiently.
Exercises flexibility on working hours
Accountability:
Takes ownership of all responsibilities and honours commitments;
Delivers outputs for which one has responsibility within prescribed time, cost and quality standards;
Operates in compliance with organizational regulations and rules;
Supports subordinates, provides oversight and takes responsibility for delegated assignments;
Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Creativity:
Actively seeks to improve programmes or services;
Offers new and different options to solve problems or meet client needs;
Promotes and persuades others to consider new ideas;
Takes calculated risks on new and unusual ideas;
Thinks “outside the box”; takes an interest in new ideas and new ways of doing things;
Is not bound by current thinking or traditional approaches.
Client Orientation:
Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect;
Identifies clients’ needs and matches them to appropriate solutions;
Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects;
Meets timeline for delivery of products or services to client.
Commitment to Continuous Learning:
Keeps abreast of new developments in own occupation/profession;
Actively seeks to develop oneself professionally and personally;
Contributes to the learning of colleagues and subordinates;
Shows willingness to learn from others; seeks feedback to learn and improve.
Technological Awareness:
Keeps abreast of available technology;
Understands applicability and limitation of technology to the work of the office;
Actively seeks to apply technology to appropriate tasks;
Shows willingness to learn new technology.
Deliverables for I/C contract International UNV physician Juba
Perform medical consultations, including medical evacuations where applicable for all UN clinic clients and participate in weekend duties as delegated.
Participate in the response to all Ebola Virus Disease activities should an outbreak occur during the contract term in accordance with the Medical Services Division OSH rules and regulations
Conduct a client satisfaction survey (monkey survey) and avail the report the Unit Head at the end of the February 28th 2019.
Required Skills and Experience
Education:
University Degree in Medicine, from an accredited University and currently licensed to practice within home country or other national jurisdiction;
Valid certification in Advanced Trauma Life support, Advanced cardiac Life support OR Pre hospital trauma life support is required;
Certification in HIV care, occupational health OR VCCT is desirable.
Experience:
At least five (5) years progressive experience and practice in general medicine in developing countries or countries in conflict, of which at least one year should be in Trauma and Emergency care and two years in Internal Medicine;
Surgical, ICU, aeromedical or anaesthetic experience is an advantage;
Experience in Tropical Medicine;
Previous UN medical system/international medical experience is desirable;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) is expected.
Language:
Fluency in English is required;
Knowledge of local language highly desirable.
Application deadline:
Interested candidates should apply by sending their Letter of Interest and CV (preferably United Nations Personal History Form (P.11 Form) or drop a sealed envelope marked Confidential with the title of the position at UNDP Office in Juba by latest 1st Febraury 2019. The envelope should be clearly marked “UN Physician - Back Stopper”. The available starting date and fees of the assignment which is subject to negotiation should be clearly stated in the Letter of Interest.
Women Candidates are highly encouraged to apply.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
Technical proposal
Please submit the following documents:
Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP;
Personal CV or P11, indicating relevant experience, as well as the contact details (email and telephone number) of the Candidates and the contacts of at least three (3) professional references.
Brief description of your understanding of the terms of reference; and your approach to the assignment. Please include any templates that you may use in the assignment as well as relevant experience
Any other document deemed relevant to this consultancy service.
Financial Proposal
A Financial Proposal must be submitted that indicates the number of days and the rate per day.
Notes:
The information in the breakdown of the offered lump sum amount provided by the Offeror will be used as the basis for determining best value for money, and as reference for any amendments of the contract.
The agreed contract amount will remain fixed regardless of any factors causing an increase in the cost of any of the components in the breakdown that are not directly attributable to UNDP.
The Contractor is responsible for arranging and meeting the cost of their vaccinations and medical/life insurance.
If the Contractor is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Contractor must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP
•Contractor whose assignment require travel and who are over 62 years of age are required, at their own expense, to undergo a full medical examination, including x-rays after they are selected.
Criteria for Selection of the Best Offer
The offer will be evaluated by using the Best value for money approach (combined scoring method). Technical proposal will be evaluated on 70%. Whereas budget proposed will be evaluated on 30%.
The technical proposal will be evaluated on whether the proposed approach captures the entirety of the essence of the assignment, is clear, is feasible, is acceptable and is time sensitive.
Below is the marks breakdown for technical proposal:
The financial proposal will be evaluated on whether it is:
Realistic budget and in line with UNDP consultancy rates.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
APPLY
Location: South Sudan
Background
UN field personnel are exposed to various health and security hazards that may result in disease; psychological trauma and life threatening injuries. Dedicated, effective primary health, occupational health and emergency medical services may mitigate negative outcomes of trauma, injuries and health complications providing better chances for saving lives as well as for faster and better recovery.
The UN Clinic Physician is part of the UN common services of the UN country team in (duty station) and administered by UNDP. UN Clinic Physician-back stopper will attend to the UN Clinic on a part- time basis and provide medical services to staff members and their dependents. In addition, he/she
will facilitate for medical evacuations and cooperate with headquarter offices on all related matters. UN Clinic Physician- Backstopper, is responsible assisting the UN Clinic physicians for the day to day running of the UN Clinic as required. UN Physician -Backstopper will also be responsible for medical examinations of staff, a responsibility he/she will share with other designated UN Physicians. The UN Clinics operate, with regard to technical matters only, under the general supervision of the UN Medical Director and with UNDP on regards of all administrative matters.
The UN Clinic Physician will provide clinical services including medical consultations and emergency care, and supervise the work of the medical staff (including nurses, lab technician and pharmacist). The incumbent will promote proactive occupational health policies and best practices and procedures in collaboration with the UN clinic physicians (UNVs and the Health Manager). This will include outreach to staff and dependents in the areas of preventative health. The Clinic doctor is expected to take part in the HIV activities in the UN work place as outlined in UN Cares and UN Plus. S/he is part of the emergency response team and will as such work closely with DSS in implementing case-vac and mass casualty response.
Duties and Responsibilities
Summary of key functions:
Clinical Duties;
Medical Reporting duties
Coordination of UN Cares activities;
Emergency medical response.
Clinical Duties:
Attend the United Nations Clinic on a full time basis;
Respond to acute emergencies in line with international protocols such as advanced trauma life support management and advanced cardiac life support. or Pre Hospital Trauma life support;
Be able to do triage and primary stabilization;
Undertake day-to-day clinical duties, e.g. walk-in clinic, pre-placement and periodic medical examinations and immunizations;
Provide health education;
Participate in addressing work environment and occupational health issues;
Undertake medical examinations for UNDP and UN Agencies international and local staff and dependents;
Diagnose and recommend treatment to all staff visiting the Clinic on a daily basis;
Undertake house calls when required;
Responsible for entry and periodic medical examinations for United Nations staff members who choose to use the UN Clinic for their examinations.
Medical Administrative Duties:
Liaise with other dispensaries, host-nation medical facilities and medical facilities abroad to coordinate medical evacuations;
Follow the United Nations established policies and procedures regarding medical clearances, sick leave and medical evacuations;.
Recommend medical evacuation upon assessment to the RR of UN Agencies, Funds and Programmes (the doctor will provide due recommendations as the medical expert, submit evacuation request to UN medical Director for authorization and facilitate medical evacuations of UN staff and their dependents);
Responsible for all paper work and reporting procedures for medical evacuations in line with UN Rules and procedures.
Ensure proper follow up on all cases:
Application of terms of reference in UNDP POPP for rules and regulations regarding UN Clinic operations;
Assist the UN clinic team in establishing good relations with reliable hospitals, private medical facilities and blood banks and local physicians.
Keep constant contact with the United Nations Designated Examining Physicians to facilitate their availability as and when required;
Ensure that proper medical records are kept.
Recommend procurement of vaccines, medical supplies and equipment as noted.
Supervisory Administration:
Responsible for the supervision and distribution of work for the nurse(s) and other staff of the UN Clinic including the lab technician.
Coordination of UN Cares Activities:
Planning and organization of training of focal points and peer educator
Conducting an education and information campaign.
Impact of Results
The key results have an impact on the general well-being of all UN staff in at the duty station. They relate to the medical assessment of cases and on the suggested course of treatment, referral, etc. The services rendered and the decisions taken can have a direct and vital effect sound physical and mental health of UN staff at the duty station.
Competencies
Professionalism:
Knowledge of clinical, occupational and tropical/travel medicine;
Formal training in CPR and, preferably in BCLS and ACLS or equivalent emergency medical care;
Shows pride in work and in achievements;
Demonstrates professional competence and mastery of subject matter;
Is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
Is motivated by professional rather than personal concerns;
Shows persistence when faced with difficult problems or challenges;
Remains calm in stressful situations;
Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication:
Speaks and writes clearly and effectively;
Listens to others, correctly interprets messages from others and responds appropriately, asks questions to clarify, and exhibits interest in having two-way communication;
Tailors language, tone, style and format to match audience;
Demonstrates openness in sharing information and keeping people informed.
Teamwork:
Works collaboratively with colleagues to achieve organizational goals;
Solicits input by genuinely valuing others’ ideas and expertise;
Willing to learn from others, places team agenda before personal agenda;
Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning & Organizing:
Develops clear goals that are consistent with agreed strategies;
Identifies priority activities and assignments;
Adjusts priorities as required;
Allocates appropriate amount of time and resources for completing work;
Foresees risks and allows for contingencies when planning;
Monitors and adjusts plans and actions as necessary, uses time efficiently.
Exercises flexibility on working hours
Accountability:
Takes ownership of all responsibilities and honours commitments;
Delivers outputs for which one has responsibility within prescribed time, cost and quality standards;
Operates in compliance with organizational regulations and rules;
Supports subordinates, provides oversight and takes responsibility for delegated assignments;
Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Creativity:
Actively seeks to improve programmes or services;
Offers new and different options to solve problems or meet client needs;
Promotes and persuades others to consider new ideas;
Takes calculated risks on new and unusual ideas;
Thinks “outside the box”; takes an interest in new ideas and new ways of doing things;
Is not bound by current thinking or traditional approaches.
Client Orientation:
Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect;
Identifies clients’ needs and matches them to appropriate solutions;
Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects;
Meets timeline for delivery of products or services to client.
Commitment to Continuous Learning:
Keeps abreast of new developments in own occupation/profession;
Actively seeks to develop oneself professionally and personally;
Contributes to the learning of colleagues and subordinates;
Shows willingness to learn from others; seeks feedback to learn and improve.
Technological Awareness:
Keeps abreast of available technology;
Understands applicability and limitation of technology to the work of the office;
Actively seeks to apply technology to appropriate tasks;
Shows willingness to learn new technology.
Deliverables for I/C contract International UNV physician Juba
Perform medical consultations, including medical evacuations where applicable for all UN clinic clients and participate in weekend duties as delegated.
Participate in the response to all Ebola Virus Disease activities should an outbreak occur during the contract term in accordance with the Medical Services Division OSH rules and regulations
Conduct a client satisfaction survey (monkey survey) and avail the report the Unit Head at the end of the February 28th 2019.
Required Skills and Experience
Education:
University Degree in Medicine, from an accredited University and currently licensed to practice within home country or other national jurisdiction;
Valid certification in Advanced Trauma Life support, Advanced cardiac Life support OR Pre hospital trauma life support is required;
Certification in HIV care, occupational health OR VCCT is desirable.
Experience:
At least five (5) years progressive experience and practice in general medicine in developing countries or countries in conflict, of which at least one year should be in Trauma and Emergency care and two years in Internal Medicine;
Surgical, ICU, aeromedical or anaesthetic experience is an advantage;
Experience in Tropical Medicine;
Previous UN medical system/international medical experience is desirable;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) is expected.
Language:
Fluency in English is required;
Knowledge of local language highly desirable.
Application deadline:
Interested candidates should apply by sending their Letter of Interest and CV (preferably United Nations Personal History Form (P.11 Form) or drop a sealed envelope marked Confidential with the title of the position at UNDP Office in Juba by latest 1st Febraury 2019. The envelope should be clearly marked “UN Physician - Back Stopper”. The available starting date and fees of the assignment which is subject to negotiation should be clearly stated in the Letter of Interest.
Women Candidates are highly encouraged to apply.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
Technical proposal
Please submit the following documents:
Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP;
Personal CV or P11, indicating relevant experience, as well as the contact details (email and telephone number) of the Candidates and the contacts of at least three (3) professional references.
Brief description of your understanding of the terms of reference; and your approach to the assignment. Please include any templates that you may use in the assignment as well as relevant experience
Any other document deemed relevant to this consultancy service.
Financial Proposal
A Financial Proposal must be submitted that indicates the number of days and the rate per day.
Notes:
The information in the breakdown of the offered lump sum amount provided by the Offeror will be used as the basis for determining best value for money, and as reference for any amendments of the contract.
The agreed contract amount will remain fixed regardless of any factors causing an increase in the cost of any of the components in the breakdown that are not directly attributable to UNDP.
The Contractor is responsible for arranging and meeting the cost of their vaccinations and medical/life insurance.
If the Contractor is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Contractor must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP
•Contractor whose assignment require travel and who are over 62 years of age are required, at their own expense, to undergo a full medical examination, including x-rays after they are selected.
Criteria for Selection of the Best Offer
The offer will be evaluated by using the Best value for money approach (combined scoring method). Technical proposal will be evaluated on 70%. Whereas budget proposed will be evaluated on 30%.
The technical proposal will be evaluated on whether the proposed approach captures the entirety of the essence of the assignment, is clear, is feasible, is acceptable and is time sensitive.
Below is the marks breakdown for technical proposal:
The financial proposal will be evaluated on whether it is:
Realistic budget and in line with UNDP consultancy rates.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
APPLY
