14 October 2016

Emergency Response Team (ERT) Health Project Manager

Employer:  Medair
Location: South Sudan
Closing date: 19 Dec 2016

Role & Responsibilities

Manage the Emergency Response Health project and support the team to ensure their activities meet proposal objectives within appropriate timelines and budgets and that the services meet Medair quality standards.

Project Overview

Multi-sector relief programme including Health, Nutrition, WASH and Non-Food Item (NFI) response across any of the ten states of South Sudan, with an overall objective to reduce morbidity and mortality of vulnerable populations in South Sudan.


Medair is a humanitarian organisation inspired and motivated by Christian faith to relieve human suffering in some of the world’s most remote and devastated places. We bring relief and recovery to people in crisis, regardless of race, creed or nationality. As signatories of the Red Cross Code of Conduct, we believe that aid should be given to everyone who is in need, regardless of political, social or religious viewpoint. We save lives in emergencies and then stay to help people recover from crisis with dignity—working side by side with communities to leave a lasting impact. We provide a range of emergency relief and recovery services: health care and nutrition; safe water, sanitation, and hygiene; shelter and infrastructure. Internationally recruited field and headquarters staff lead the organisation, supported by nationally recruited staff to implement programmes locally.


Field based position in Juba, South Sudan with travel to all ten states. Take a look at Medair’s work in South Sudan.

Starting Date

As soon as possible

Initial Contract Details

Full time, 24 months

Key Activity Areas

Coordination / Representation:

· Attend the weekly emergency preparedness and response meetings and weekly rapid response mechanism technical working group (RRM TWG) with other mobile health actors. Potentially chair the RRM TWG on a rotational basis with other mobile health actors.

· Proactively network and coordinate with the health cluster and health agencies to seek out opportunities for locations to assess and respond.

· Review and update Project Coordination Agreements, Memorandum of Understanding and other agreements in place with UN agencies, government ministries, and NGO partners relating to ERT health work.

· Ensure clear internal coordination within the ERT and with advisors, to increase multi-sector assessment and intervention.

Quality Management / Project Design:

· Responsible for ensuring project implementation is according to Medair policy and compliant with Medair, donor, South Sudan and international guidelines; in conjunction with the Project Coordinator, follow the guidance of the Health Advisor regarding health programme quality and technical guidelines.

· Responsible for setting objectives of emergency health assessments and interventions, monitoring progress against agreed indicators and exit planning, in liaison with the Project Coordinator and Health Advisor.

· Decide on new activities and new project sites and provide input regarding future project growth and changes needed.

· Work with Project Coordinator and Health Advisor to improve the quality of the health project, to improve the quality of the assessments, monitoring and evaluation, implementation of Core Humanitarian Standards and protection mainstreaming.

· Develop and maintain health ERT resources to improve capacity for rapid response.

Staff Management:

· Make decisions on staff planning and movement in and out field, based on emergency needs. Coordinate and approve R&Rs and holidays for staff. Conduct staff appraisals and enforce disciplinary policies for positions directly managed.

· Line manage Medical Manager, Health Managers and Senior Community Liaison Officer. Use Medair HR tools to support professional development and to build the capacity of the staff across the team.

· Interview potential national, regional and international staff, make recommendations for final hiring decisions.


· Final authority for all health requests going to the logs and finance departments. Work with ERT Logistics team to prevent stock outages and ensure stock requests, purchase requests, cash forecasts and movement requests are submitted appropriately in Juba.

· Work with ERT Logistic steam to ensure health teams are adequately supported in the field – food, water, supplies, cash, etc.

Financial Management:

· Review and approve all project expenditures and expense coding. Ensure proper financial procedures are followed by the health team.

· Track expenses against project budgets, working with the Projects Coordinator and finance officer to address issues of over or under-spending.

· Draft annual budgets for health and emergency response projects.

· Approve expenditures or purchase requests for amounts up to $5000 USD.

Security Management:

· Responsible for completing Security Risk Assessments for health interventions.

· Monitoring security situation for teams in the field and working with Projects Coordinator if any action needs to be taken.

· Responsible for ensuring field team compliance with security procedures; ensure teams are equipped with appropriate communications equipment, quick run bags, security money and security equipment.

· Responsible for ongoing monitoring of security situation, gathering information from various sources and feeding back important information to Medair management.

Reporting & Communications:

· Write or compile ToRs, MOUs and reports, and send to the Project Coordinator and Health Advisor for approval, before circulating.

· Provide programme data for ERT donor reports, to the funding manager and health advisor prior to submission to donors.

· Responsible for open communication regarding project planning and implementation with the Projects Coordinator, Health Advisor, and other key staff.

· Provide photographs and information at the request of the Field Communication Officer, Projects Coordinator or HQ, to provide to donors and for fundraising purposes.

· Speaking on behalf of Medair in the field when required, ensuring that good relationships are maintained and that Medair’s mandate and values are understood.

Field - Team Spiritual Life

· Reflect the vision and values of Medair with team members, local staff, beneficiaries, and external contacts.

· Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.

· Live, work and pray together in our Christian faith-based team settings.

· Instigate and contribute to prayer times within internationally recruited staff and HQ teams.

· Encouraged to join and contribute to Medair’s international programmes and HQ prayer network.

This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organisational needs.


· Diploma or degree in Nursing / Midwifery or qualification as a Medical Doctor.


· Strong working knowledge of English (spoken and written).

Experience / Competencies

· 2 years post-qualification professional experience in a relevant field.

· 1 year of management experience.

· 1 year of overseas experience in primary health care or emergency context.

· Knowledge and experience of primary health care principles and management.

· Knowledge of humanitarian principles, Sphere and HAP Standards and other international humanitarian guidelines and protocols.

· Ability to manage project implementation; able to take the initiative in project decisions.

· Good numerical, report writing and administration skills.

· Committed to consultative and servant-minded leadership.

· Aptitude for community mobilisation and capacity-building.

Profiles sought for Internationally Recruited Staff (IRS) roles in the field

Relief experience

· Professionals with 12 months or more relevant relief or development experience (Experienced Relief Workers).

· Professionals with less than 12 months relevant relief or development experience (New Relief Workers).


· Experienced professionals in a relevant Medair sector of expertise.

· Overseas intercultural experience.


· Fully committed to the Medair values; to reflect the vision and values of Medair with team members, local staff, and external contacts.

Personal qualities

· Able to live and work in a multicultural team under difficult conditions.

· Strong character traits, including emotional stability, adaptability, ability to handle stress, cultural and gender sensitivity, honesty, and physically fit.


· Single or married (with no children under 18). If married, your spouse must also apply.

Final selection.

· All potential candidates for field positions must successfully complete the Medair Relief & Recovery Orientation Course (ROC). Information, dates and related costs can be found via this link.

Benefits Package provided to all Internationally Recruited Staff (IRS)

· Comprehensive briefing at our Swiss Headquarters, as well as an in-country briefing.

· Security training for those going to insecure environments.

· Accommodation, food, and transportation in-country.

· Return flights to and from the country programme (one return flight for every year of service).

· Rest and recuperation (R&R) leave (including travel, accommodation, and food).

· Annual leave.

· Comprehensive medical and emergency rescue insurance, with up to 60 days post-assignment coverage, including debriefing.

· Disability insurance.

Specific benefits for Experienced Relief Workers (IRS)

(Applicants with 12 months or more relevant relief or development experience)

· A salary based upon the grade of the position and experience of the position-holder, starting from USD 1,700 per month.

· Contribution matching programme for retirement savings.

· Additional contract benefit allowance for those who commit to longer contracts.

· Highly subsidised contribution to Medair ROC travel and accommodation costs.

Specific benefits for New Relief Workers (IRS)

(Applicants with less than 12 months relevant relief or development experience)

· USD 300 per month.

· As soon as 12 months relief work or its equivalent has been completed, a salary based upon the grade of the position, starting from USD 1,700 per month, and other experienced relief worker benefits.

Working Conditions

· This is a field-based position and working and living conditions may be very different to that previously experienced.


Application Process

Before you apply, please ensure you are fully aware of the:

a) Medair organisational values.

b) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).

Then to apply, go to http://www.medair.nl/en/jobs/positions/emergency-response-team-health-pr... then:

c) apply for this vacancy (or another position that matches your profile), or

d) apply for a Medair ROC (where we can try and match your competencies to our vacancy needs).

Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed. Medair does not set closing / deadline dates for applications; recruitment is on-going until the position is filled.