Medical Coordinator , West Africa

Employer:International Medical Corps
Location: Cameroun

Essential Job Duties/Scope of Work:

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

International Medical Corps has been present in Cameroon since 2008 to provide assistance to thousands of CAR refugees sheltered in Cameroon as a consequence of the political and social troubles which occurred in CAR since 2005. The CAR refugee operations now currently span the Adamaoua, East and North regions.

JOB SUMMARY
The Medical Coordinator’s prime responsibilities will be to Oversee the implementation of IMC programs in Kadei Department of Eastern Region of Cameroon, to ensure programs are delivered timely and with high quality, and according to internal International Medical Corps and donor regulations. You will also manage the day-to-day activities of the Emergency Response Program in Kadei Department; training of the health staff, to provide medical and Nutritional expertise and guidance for the program staff, to ensure regular and adequate drug supplies for all sites, to monitor and evaluate medical, nutrition and protection activities; to build strong working relationships with UNHCR field team and the District Health Office (DHO); and to ensure the highest standards of care within the program. He/She will also responsible for quality program implementation and support,
providing supervision and leadership to both program and operational staff at field level, ensuring adherence to agreed work plans and reporting schedules as well as full compliance to International Medical Corps policies in the areas of Finance, HR, Logistics and Information Management.
Under the technical guidance of Program Coordinator based in Yaounde and direct supervision from the Field Coordinator, he/she will provide medical and Nutrition expertise and guidance to the medical and nutrition staff. Based in Batouri, he/she will travel frequently to field sites.

ESSENTIAL RESPONSIBILITIES
• Ensure the timely submission of activity plans, spending plans and procurement plans based on the project design.
• With support of the Field Coordinator, provide technical support and supervision to the Health, Nutrition and Protection Program for program design, proposal development, reporting, monitoring and evaluation ensuring that IMC programs are of high quality and that programs are driven by data and learning.
• Participate in the monthly pipeline reviews at field level and make appropriate recommendations to the finance and logistics staff, and undertake budget recoding as required.
• Develop expenditure and procurement plans to guide implementation of approved grants; guide national staff in the implementation of the plans, ensuring that IMC donor rules and regulations are adhered to.
• In consultation with the FC, CPC and FAD, review applicants for all health and nutrition positions and assist in the recruitment and on-boarding of qualified health and nutrition staff in the field.
• Ensure that health, Nutrition and Protection programs utilize standardized protocols, policies and guidelines, as prescribed by the Ministry of Health and WHO/UNICEF etc;
• Identify learning and training opportunities for IMC staff and partners and work as a mentor and role model for less experienced staff.
• Oversee pharmacy services and drug chain to ensure appropriate and continuous supply at the hospitals
• The Medical Coordinator is the budget holder of his program. Therefore he must be involved in the monthly pipeline and follow on daily basis the state of the expenses.
• Maintain systems ensuring effective and transparent use of financial resources for timely and informative reporting in line with donor and IMC policies and procedures.
• Oversee all financial, logistic and administrative actions of the office and program in the site under his supervision in the area.
• Work with field teams and logistics to procure drugs in a timely manner to ensure adequate supply based on site consumption while adhering to national drug protocols and program budgets.
• Ensure accurate data collection and reporting are submitted in a timely manner for all activities occurring within the project sites to Reporting and M&E staff.
• Review and provide input for monthly program report in order to analyze trends and adjust the programs as needed.
• Maintain frequent communication with Field coordinator or Country Program Coordinator to ensure program activities and objectives are communicated and standards for professional conduct.
• Ensure all staff in the field site know and understand IMC’s global and in-country HR policies.
• Ensures application and compliance of security protocols and policies qualifications
• Monitor the field area of operations security situation and submit an accurate weekly security reports.
• Liaise with local government and health authorities, non-state actors, UN agencies, NGOs, and donors at the field site level.
• Ensure regular and strong coordination between all staff and their department supervisors.
• Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors
• Oversee pharmacy services and drug chain to ensure appropriate and continuous supply at the hospitals
• The Medical Coordinator is the budget holder of his program. Therefore he must be involved in the monthly pipeline and follow on daily basis the state of the expenses.
• Maintain systems ensuring effective and transparent use of financial resources for timely and informative reporting in line with donor and IMC policies and procedures.
• Oversee all financial, logistic and administrative actions of the office and program in the site under his supervision in the area.
• Work with field teams and logistics to procure drugs in a timely manner to ensure adequate supply based on site consumption while adhering to national drug protocols and program budgets.
• Ensure accurate data collection and reporting are submitted in a timely manner for all activities occurring within the project sites to Reporting and M&E staff.
• Review and provide input for monthly program report in order to analyze trends and adjust the programs as needed.
• Maintain frequent communication with Field coordinator or Country Program Coordinator to ensure program activities and objectives are communicated and standards for professional conduct.
• Ensure all staff in the field site know and understand IMC’s global and in-country HR policies.
• Ensures application and compliance of security protocols and policies qualifications
• Monitor the field area of operations security situation and submit an accurate weekly security reports.
• Liaise with local government and health authorities, non-state actors, UN agencies, NGOs, and donors at the field site level.
• Ensure regular and strong coordination between all staff and their department supervisors.
• Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors

Compliance & Ethics: Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.


QUALIFICATIONS
• Medical Doctor with a MPH degree. Advanced degree in Nutrition a plus.
• Minimum 3 years of experience in design, management and evaluation of health, nutrition projects with strong focus on nutrition. Previous experience in medical humanitarian work.
• Experience in developing and managing CMAM program, conducting nutrition surveys and making decision based on analysis
• Knowledge and experiences of budget preparation and management and donor’s requirements
• Excellent interpersonal, communication and presentation skills and commitment to capacity building of staff with proven skills as a trainer/facilitator and mentor.
• Experience working with and supervising staff in an international, multi-cultural setting.
• Substantial experience in preparing projects proposals and reports to donors.
• Experience working with international partners particularly UNHCR, BPRM, UNICEF and WFP
• Extremely flexible, and have the ability to cope with stressful situations and frustrations
• Ability to relate to and motivate staff effectively
• Excellent decision making skills
• Ability to write clear and concise reports with timely reporting.
• Strong computer skills: must be competent in the use of Windows, MS office programs (Word, Excel, PowerPoint), email programs;
• Fluency in spoken and written French required. Proficiency English is a plus.