31 May 2015

Medical Coordinator ( Medical degree OR Paramedic ) , Thailand

Employer: Première Urgence - Aide Médicale Internationale
Location: Thailand
Closing date: 31 May 2015
Première Urgence – Aide Médicale Internationale (PU-AMI) is a non-governmental, non-profit, non-political and non-religious international aid organisation. Our teams are committed to supporting civilians victims of marginalisation and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency. PU-AMI relies on 30 years of field experience in 50 countries in crisis, as well as on the complementarity of its medical and non-medical expertise, to adapt its programs to each
context and to the real needs of the most vulnerable populations.
The association leads in average 180 projects by year in the following sectors of intervention: food security, health, nutrition, construction and rehabilitation of infrastructures, water, sanitation, hygiene and economic recovery. PU-AMI is providing assistance to around 4 million people in 21 countries – in Africa, Asia, Middle East, Eastern Europe, Caucasus and France.

As part of our activities, we are looking for a Medical Coordinator in Thailand.
The Medical Coordinator is responsible for the success of the mission’s medical strategy and the quality of current and future medical programmes at the assessment, definition, implementation and evaluation phases.

Strategy: Working alongside the Head of Mission and cooperating closely with the Headquarter Medical Department, he/she contributes to the development of new medical initiatives for the mission. He/She carries out epidemiological monitoring for the country and analyses strengths and weaknesses from the point of view of public health.
Programmes: He/She ensures that medical programme(s) are in line with PU-AMI’s health policy and monitors them for quality and efficacy.
Representation: He/She represents the association to partners, authorities and local stakeholders involved in implementing medical programmes.
Human Resources / Training: He/She supervises the medical coordination team (PU-AMI employees), provides support to programme managers/officers for recruiting technical staff and supervises technical training activities on the basis of identified needs.
Logistics and Administration: He/She ensures the activities for which he/she is responsible comply with logistical and administrative procedures.
Safety: He/She contributes to compliance with safety rules within the mission and communicates any safety-related information to the Head of Mission.

He/She contributes to the development of the mission’s operational medical strategy in line with PU-AMI’s health policy and the country’s national health policy.
He/She submits any proposals for the development of new medical activities in new areas of operation to the Headquarter Medical Department. He/She ensures that the medical activities of the mission’s programmes comply with PU-AMI’s health policy and operational framework.
He/She ensures tools and practices are harmonised and capitalised in relation to PU-AMI tools and helps to update them in conjunction with the Headquarter Medical Department.
He/She ensures that epidemiological data, medical protocols, national health policy and assistance programmes from key players in the healthcare sector (WHO, UNICEF, UNFPA, UNAIDS, etc.) for the country are monitored and analysed in conjunction with the Headquarter Medical Department.
He/She promotes the production (publication) of research documents relating to the mission where appropriate, in conjunction with the Headquarter Medical Department.
He/She attends coordination meetings as an active contributor. He/She organises annual reflection and strategic development workshops with the mission’s medical staff as necessary.

He/She provides continuous information to the Head of Mission and project managers/officers on new directions on medical policies at a national level and within PU-AMI.
He/She ensures reports on medical activities in particular in relation to epidemiological data, consumption of medical supplies, indicators and results of the mission’s medical programmes are monitored and analysed.
He/She supervises the operation of medical activities, including project and site visits, monitoring the quality of care, meeting medical staff and organising meetings and training for medical staff.
He/She provides technical support for programmes by responding to technical questions, analysing medical strategy and identifying solutions to problems.
He/She contributes to adapting implementation and monitoring methods for medical activities on projects run by the mission.
He/She ensures that orders for medical equipment, medicines and consumables are appropriate to programme requirements and local constraints (country certification, health monitoring, etc.).
He/She communicates internal and external reports to the Head of Mission and Headquarter Medical Department in line with internal approval timescales (situation report) and external contractual deadlines (project reports).

He/She is familiar with PU-AMI’s Internal Regulations in relation to the mission and ensures these are understood and complied with by his/her team.
He/She draws up job descriptions for the members of his/her team, has them approved by the Head of Mission and plays an active role in recruitment (interviews, tests, etc.). He/She participates in the decision to terminate the employment contract of members of his/her team.
He/She ensures that all staff are assessed in writing at least once per contract and once a year, and as a minimum before they leave their post.
He/She introduces coordination mechanisms specific to his/her team and organises team supervision.
He/She identifies training needs for his/her team and supplements this through the provision of organisational, methodological and technical support, organising training, etc.
He/She draws up an organisation chart for his/her team and has it approved by the Head of Mission.
He/She participates in defining all medical positions for the mission (recruitment, training, monitoring, setting objectives, support and assessments for local staff).

He/She participates in analysing orders for medicines, consumables and medical equipment placed by project technical managers.
He/She contributes to analysing bids made by suppliers for purchases with stringent technical specifications.
He/She provides all the information needed to produce a cash flow forecast for his/her own department to the Administration and Finance Coordinator on a monthly basis.
He/She ensures up-to-date budget monitoring for the department for which he/she is responsible on a monthly basis and participates in analysing, identifying any discrepancies and proposing adjustments to the Administration and Finance Coordinator.

He/She represents the association to key national and local players (NGOs, health authorities and institutional stakeholders) involved in implementing medical programmes and ensures good relationships are maintained with each of them (ensuring compliance with PU-AMI’s principles of neutrality and independence).
In the event of a visit by a donor, he/she plays an active role in preparing and managing the visit.

He/She ensures the safety plan is understood by the team for which he/she is responsible and that safety rules are respected.
He/She contributes to gathering information relating to safety in his/her area of operation and disseminates this on a regular basis or ad hoc in the event of an emergency.
He/She ensures that the medical teams have access to safety equipment appropriate to their activities (e.g. PEP kits, gloves, etc.).
He/She participates, as necessary, in managing medical evacuations in conjunction with the Administration and Finance Coordinator, Head of Mission and Headquarter.

He/She participates in and/or supervises exploratory missions in conjunction with the Head of Mission.
He/She provides monitoring of the healthcare coverage provided by health authorities and NGOs in the country.
He/She participates in identifying healthcare needs in conjunction with the project teams.
When defining new operations, he/she works with the project teams to prepare and draft project proposals for health-related activities.
He/She participates in drafting the mission’s annual action plan.

Medical degree OR Paramedic training + Public health Medical internship required
Post-secondary education in Public health and Project management desirable

Professionnal experience:
At least 2 years of humanitarian experience required

Knowledge and skills:
Good written communication skills
Knowledge of project management
Knowledge of procedures of institutional donors OFDA, ECHO, AAP, UN agencies, etc.)

Pack Office required

English mandatory
French desirable
Ability to work independently, take the initiative and take responsibility
Resilience to stress
Diplomacy and open-mindedness
Good analytical skills
Organisation and ability to manage priorities
Proactive approach to making proposals and identifying solutions
Ability to work and manage professionally and maturely
Ability to integrate into the local environment, taking account of its political, economic and historical characteristics
EMPLOYED with a Fixed-Term Contract
MONTHLY GROSS INCOME: from 1 980 up to 2 310 Euros depending on the experience in International Solidarity + 50 Euros per semester seniority with PU-AMI
COST COVERED: Round-trip transportation to and from home / mission, visas, vaccines…
INSURANCE including medical coverage and complementary healthcare, 24/24 assistance and repatriation
HOUSING in collective accommodation
BREAK POLICY : 5 working days at 3 and 9 months
PAID LEAVES POLICY : 5 weeks of paid leaves per year + return ticket every 6 months
How to apply:
Please send your complete application (CV + cover letter) to: recrutement@pu-ami.org with the following subject title: "THAILAND - Medical Coordinator"